KB Homes

Industry:

Location:

Job Type:

Administration

Office Coordinator

KB Home is one of the largest and most recognized homebuilders in the United States and has built over 670,000 quality homes in our 65 plus year history. Today, KB Home operates in 47 markets from coast to coast. At KB Home, people are our foundation. We build strong, personal relationships with our customers to ensure they have a real partner in the homebuying process. Our employees are the heart and soul of our company and are driven by a shared culture of customer obsession guided by our focus on sustainability providing a beneficial impact on the world. When you join KB Home, you become part of a team that is passionate about making the dream of homeownership a reality for families across America.

Job Description:

Provide administrative support to the Division Office, Studio, and Office Manager. Facilities management and other admin responsibilities for the division.

Job Responsibilities:

Studio Coordinator

Schedule and confirm appointments. Add available appointments for the month to the calendar
Enter studio final dates in HB1
Enter scheduled appointments into lead generation software
Deliver hot sheets to consultants. Send out email for missing hot sheets to sales agents.
Send Welcome Emails to scheduled customers
Keep studio stocked with supplies (i.e. water, snacks, paper, etc.)
Keep storage room organized

Administrative/Facility Duties

Keep studio stocked with supplies (i.e. water, snacks, paper, etc.)
Keep studio and division office storage rooms organized
Order promotional materials as requested by department heads
Order and maintain office supplies and stock for all office and field employees
Process and distribute all incoming mail, and coordinate overnight packages
Sort and process office maintenance/services, supplies, and equipment invoices
Process check requests for payments
Manage postage machine and replenish postage meter fund
Order coffee and water deliveries for office, studio and field offices
Disburse memorandums and emails relating to office procedures, reminders, luncheons, and office events
Schedule luncheons and conference rooms for meetings, schedule and coordinate offsite division meetings
Coordinate Janitorial for division office & studio, with assistance with models as needed
Coordinate with property management company to perform building maintenance requests
Distribute expense/mileage checks from accounting, payroll check vouchers.
Coordinate shredding services for office, studio and field
Order Business Cards as appropriate
Copy and distribute Business Plan
Create and distribute monthly birthday announcements
Receive voicemails and distribute accordingly
Coordinate and manage all office equipment maintenance
Complete Vendor Request Forms for all employees and Frozen Vendors
Assist all Field employees with maintenance
Maintain and update legal and safety posters for main office and construction offices
Participate in division committee for planning employee events and activities

Administrative Duties

Assist office employees with extra workloads as needed

Job Requirements:

Education

Minimum high school diploma or equivalent

Experience

Must have at least 1-2 years of administrative experience in professional environment

Knowledge, Skills & Abilities

Strong verbal and written communication skills
Multi-task oriented
Strong organizational skills
Must be proficient in Microsoft Office
Sense of urgency and bias for action is essential
Ability to work well under pressure and consistently meet deadlines
A solid understanding of confidentiality and possess the ability to maintain extreme confidentiality on dealing with sensitive corporate issues.
Exceptionally polished and professional
In office 5 days a week, with work hours from 8AM to 5PM with the flexibility to work additional hours as necessary.

Position is located on-site at the division office: 2487 W Navigator Drive, Meridien, ID 83642 #LI-onsite

Apply on KB Homes Website

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